Terms and Conditions
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1. COPYRIGHT
a) The Copyright Designs and Patents Acts assign the copyright of the images to the photographer (Sarah Falconer). The Photographer (Sarah Falconer) assigns full Usage Rights/print rights to The Client for personal use (subject to condition 2). The Client may reproduce, copy and distribute the photographs.
b) Suppliers from the day can use images for their portfolio. The image must be credited to Sarah Grace Wedding Photography, and they must email Sarah Falconer to arrange usage rights for the images they wish to use, to be able to compile with GDPR – sarah.falconer@hotmail.co.uk
2. DISPLAY
The client(s) hereby allow(s) the photographer – Sarah Falconer to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, social media, websites, blogs, sample albums and prints, venue and other vendor samples, and other such material, providing that the images used are used lawfully and without damage to the client(s).
3. LICENSES, COVERAGE AND REPRODUCTION
a) Photographs taken during the course of the event will be at the discretion of the photographer(s) although every effort will be made to comply with The Client(s) requirements.
b) The photographer shall endeavour to photograph all individuals as requested by the client(s) at some point, but no responsibility will be taken by the photographer on the occasion of leaving somebody out.
c) For a booking involving a church ceremony or at certain venues, the photographer(s) movements are sometimes restricted by the official in charge. The area from which the photographer(s) is able to cover the ceremony may not be the photographer(s) choice and the photographer(s) cannot accept responsibility for any obstructed view should this be the case. The use of artificial lighting may be restricted or prohibited. The photographing of parts or even all of the ceremony may be restricted or prohibited. Client(s) are strongly advised to check with the appropriate official before booking the date and submitting this contract.
d) For a wedding or other event booking the photographer(s) shall endeavour to capture all the moments throughout the day as they occur. However, because of the fluid nature of the event, some moments might not be recorded, or not recorded for logistical reasons.
e) Please note that any alterations made to the booking by the client(s) once details have been confirmed may only be made at the discretion of the photographer and in some circumstances (such as the change of ceremony date for a wedding) the photographer may be unable to accommodate these alterations due to a conflict of commitments. Under these circumstances the photographer are not liable to compensate the client(s) in any way whatsoever.
f) Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs. Please note that certain colours do not reproduce exactly in print.
g) Due to the limitations of computer monitors it is understood that:
(1) images appear differently according to the specification of each monitor
(2) prints will not match images rendered on any particular computer monitor.
4. PRICES
All standard photographic services and optional extras specified in this contract and paid for in full before the wedding unless other arrangements are made, and are supplied at the prices ruling on the date of signing of the contract.
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5. PAYMENTS
a) A non-refundable deposit for the amount specified in your contract summary (paid by cash, cheque, debit card or online bank transfer) along with a completed contract will confirm your booking. The deposit secures the photographers services for the day and is non refundable in any event. The photographer will decline any other enquiries for the date upon receiving this fee. The booking fee is payable within 10 working days from the date of booking. After this time the reservation will be automatically removed and the date will become open for booking.
b)Payment for any outstanding balance is due in full NO LATER TWELVE WEEKS prior to the contracted date and is specified in your contract summary: You MUST allow sufficient time for cheque clearance. Non-receipt of the full balance by the due date will be deemed cancellation of the contract by the client(s).
c) All the payments should be made payable to ‘Sarah Falconer’
6. COMPLAINTS
Any complaints must be received in writing.
7. FORCE MAJEURE
a) The due performance of the contract is subject to alteration or cancellation by the photographer(s) owing to any cause beyond their reasonable control (e.g sudden illness/injury/ victim of crime, flooding).
b) The photographer(s) may contact other photographers in the event that they are not able to attend your booking due to clause 7a). However it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.
c) In the event of cancellation by the photographer(s), or in the unlikely event of total photographic failure (although re-shoots may be arranged if practicable) the photographer(s) will not be responsible for costs in order to stage re-shoots. The photographer(s) liability shall be limited to a full refund of any deposits and fees paid.
8. CANCELLATION FEES, DATE AND PACKAGE CHANGES
a) If The Client(s) should have to cancel a booking, the deposit and any other fees already paid cannot be refunded.
b) The Client(s) may change the date booked earlier, if somebody else has not booked it already. No additional charges apply and written consent is required. The photographer cannot take responsibility in the event when the new date is booked or other responsibilities need to be carrying out on this date. No refunds will be given.
c) The Client(s) may upgrade or degrade the package at any time. No additional charges apply and written consent is required. The Client(s) have to pay the difference between the amount already paid and new amount due. Any differences cannot be refunded when degrading the package.
d) The Photographer will not charge any extra for a reasonable overtime on the day.
9. PRIVACY
Sarah Grace Wedding Photography may store your data on a private internal database. This data will not be made available to outside companies or individuals. Should you wish to have your data removed from the database, please advise in writing and retain your confirmation.
10. GOVERNING LAW
Any contract made between the photographer and the client(s) shall in all respects be governed by and construed in accordance with English Law and the parties hereto submit to jurisdiction of the English courts.
11. INSURANCE
The Client(s) are hereby advised to take out an insurance policy to cover any expenses in the event of cancellation.
12. MEALS AND REFRESHMENTS
A meal/lunch is much appreciated please if working over 8 hours, often it is hard to be able to get a chance to get food and going off site is not always possible (this is not usually taken with your guests as the photographer has important duties to perform during this period).. The photographer will take a short break and eat away from guests.. NOTE: it is normal practice to provide meals for your other wedding vendors e.g. toastmaster, DJ, videographer, band, magician.
13. TIME FRAMES
a) USB with photographs : The Photographer will post the USB within 8-12 weeks after the client(s) wedding day. It will be no more than 12 weeks however may be less that 8 if time allows in some circumstances. It will be posted by Special Delivery service, unless other arrangements have been made.
b) Photo prints will be posted within 1-2 weeks of the client’s selection of their favourite prints. They will be posted by Special Delivery service, unless other arrangements have been made.
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